AmeriCamp is part of Invasion Global LTD which is part of International Training and Exchange (Intrax) Global LLC, a US designated J-1 exchange visitor visa sponsor. AmeriCamp is a cultural exchange experience and is there to enable a global understanding through shared participation, enabling friendships between Americans and the campers that attend a Summer Program. You understand that by participating in cultural exchange and volunteering your time, you will receive a set allowance for travel and out of pocket expenses. The cultural exchange experience is facilitated by us being part of a J-1 designa.ted exchange visitor visa sponsor, AmeriCamp via Intrax who is a designated J-1 exchange visitor visa sponsor.
AmeriCamp is not a temporary employment agency and should not be regarded as such. At no point are you employed by AmeriCamp, and this program will not lead to a full-time position or qualification. Our role is to facilitate and support you on your cultural exchange journey, neither AmeriCamp, Invasion Global, nor Intrax Global own the camps that we partner with, and this is not a work placement, but is a cultural exchange program.
The purpose of this program agreement is to clearly detail our expectations of you as an AmeriCamp participant as well as to explain what you can expect from AmeriCamp as your cultural exchange facilitator.
Participants on the AmeriCamp program fall into one of the following categories:
First Timer Participants – Participants who haven’t been to camp previously or have participated in cultural exchange through a designated US J-1 exchange visitor visa sponsor, but are wanting to find a new camp are also classed a First Timer Participant.
Returner Participants – Returners are those who have already partaken in cultural exchange in the US through a designated J-1 exchange visitor visa sponsor and are looking to return to the same camp. A Summer camp position will have already been arranged directly with the camp they are returning to and they will have an “invitation to return” letter.
Direct Participants – Direct participants are first time applicants who have already secured a summer camp placement by themselves and who have not in the past obtained a J-1 exchange visitor visa.
As a Returning or Direct Placed participant, you understand that repeat participation is not guaranteed. The J-1 program is set up for as many applicants as possible in order to be able to experience working at summer camp in the USA. For this reason there is a limited amount of Returner and Direct Placement visas allocated each year. It is your responsibility to contact your local AmeriCamp office to ensure that a visa is available for allocation to your application. Payment alone under these circumstances does not guarantee your visa.
Fees
First Time Applicant
Returner/Direct Placement Fees
Additional Costs
AmeriCamp, as part of Intrax and Invasion Global Ltd may facilitate the collection of certain fees on behalf of a third party. These additional costs may include (but are not limited to);
Fee for your medical form; you may incur a fee from a medical professional to complete your health history form. AmeriCamp is not responsible for and cannot control this cost as this will be charged at the discretion of your GP practice.
Your US embassy fee; see the ‘Visa Application’ section for more details about this.
Criminal background check; see the ‘Criminal Background’ section of this agreement for more detail.
Your travel expenses to and from the US embassy to obtain your visa.
Your travel expenses to and from the AmeriCamp Job Fair and your AmeriCamp Orientation Day.
Your flights to and from the USA.
Any required uniform some camps require staff to wear a uniform, such requirements can be discussed with a camp before placement is confirmed.
Travel from your arrival airport in the USA to your camp destination. Camp may provide transport to camp, but it is your responsibility to confirm any arrangements after your placement has been confirmed. Costs associated with getting to and from Camps varies and if not provided, this is your responsibility. AmeriCamp cannot be responsible for any additional costs.
You are responsible for booking and costs associated with housing during travel, after your camp experience, and in the case you happen to arrive before the start of your camp placement.
If you are required to quarantine or test positive for COVID-19 at any time, AmeriCamp cannot be responsible for any extra costs associated.
If a camp requires you to have immunizations or tests (including, but not limited to, MMR vaccines, the COVID-19 vaccines) prior to departure for camp, any fees will be your responsibility. This is for the safety of you, the children, and staff at camp. If you decide against obtaining immunizations, your camp may withdraw your placement offer and AmeriCamp cannot be responsible for any fees or program costs incurred.
You understand that failure to make any additional payments will delay your application. As there are limited places available on the cultural exchange program, we are working on a first come first serve basis. If you are having difficulty paying these costs, please contact your local AmeriCamp office as soon as possible.
Throughout your cultural exchange volunteer placement at camp, you will receive a set allowance for travel and out of pocket expenses. For First Time applicants this amount will be at least $2000 USD. For Returner and Direct Placement applicants this amount is negotiable with your camp and is your responsibility to arrange. The allowance obtained on completion of your volunteer placement is to alleviate the out of pocket expenses incurred throughout the application process.
By signing up to the AmeriCamp Cultural Exchange Program, you will receive:
Customer service and support with your application prior to your departure to camp.
DS2019 form and SEVIS receipt (paperwork required for the US J-1 exchange visitor visa application), provided by AmeriCamp via Intrax who is a J-1 designated exchange visitor visa sponsor or our partner who is also a J-1 designated exchange visitor visa sponsor.
Our best efforts to find and secure a placement at a Summer Camp in the USA for you subject to following; this program agreement, AmeriCamp guidelines, compliance with your camp, and full compliance with all US Department of State requirements for J-1 exchange visitor visa holders. By signing this program agreement, you understand that placement is not guaranteed.
You understand that the $160 visa application fee is a third-party cost that is paid directly to the US Embassy. By signing up to this cultural exchange program and paying this fee, you will be entitled to attend a J-1 exchange visitor visa appointment (visa is subject to the US Department of State and US Embassy). AmeriCamp is not responsible for a lack of appointments at your chosen US Embassy or Consulate.
24 hours a day, 7 days a week support during your program in the United States from AmeriCamp via Intrax or partner.
Medical insurance for your AmeriCamp program dates, plus your 30 day grace period at the end of your program end date. Once you complete your check-in in the USA, you will automatically be enrolled onto medical insurance. This is part of your program fees and cannot be exchanged for monetary value if you are unable to take part in the program. See the Medical Insurance section of this program agreement for more details.
First Timer Participants will receive:
An orientation day prior to your departure to camp. Attendance is a J-1 exchange visitor visa requirement. Failure to attend may result in cancellation of your application without a refund. If you cannot attend an in-person orientation, we may be able to facilitate an e-orientation, but under a very strict set of circumstances and on the basis we have already met you in person.
What AmeriCamp requires from you as the Participant
To complete your application within the time frame depicted to ensure you have adequate time to have your application reviewed, your paperwork processed, and for you to complete your visa application. See the Visa Application section for more details on this.
To comply with the terms of this program agreement.
To provide all of the necessary documents to facilitate your visa application and upload these to your account:
within 10 days of your placement being confirmed; or
by 1st May of the year you travel, whichever comes first. This includes, but is not limited to, a clear photo of your passport, your camp contract, your background check.
If you think that you will not complete the required documents in time, it is your responsibility to contact AmeriCamp so that we can assess your individual circumstances. Similarly, if we are unable to contact you on the details that you provide in your application we will assume you no longer want to participate in the program. In either scenario – as there are limited places available and we are working on a first come first serve basis – we reserve the right to withdraw you from the program with no refund.
You will complete an interview with an AmeriCamp representative after completing your Stage One (pre-interview) application questions. Your acceptance to the AmeriCamp cultural exchange program is dependent upon a successful interview.
AmeriCamp welcomes diversity and equality of opportunity, the interview process will test your suitability for camp and its requirements. It is also an opportunity for you to learn more about cultural exchange and what to expect from camp.
If you are unsuccessful in your interview, we process a refund of your deposit.
If you are a repeat participant applying to a new camp, we will require a positive reference from your former camp. The AmeriCamp team are happy to help you contact your previous camp if you require, however, if you do not provide this reference for any reason your Application Deposit is non-refundable.
Medical Form
All Participants
AmeriCamp requires all participants to complete the medical form provided to you via the portal. There are sections that can be completed by you and sections that need to be signed by a medical professional. This medical professional must confirm that you are able to safely participate in our program. Intrax and any affliated partners will have to deem you are able to safely participate in our program.
You must make AmeriCamp aware of any pre-existing medical conditions in your application. As a US Department of State designated J-1 exchange visa sponsor through our parent company Intrax or our affiliated partners, deem your pre-existing medical condition will affect your ability to safely participate in our program we reserve the right to remove you from the program. We will issue you with a full refund less deposit if you are deemed unfit to participate in the program.
Any pre-existing medical condition(s) will not be covered by the insurance policy you receive through Intrax or our affliated partners. You are responsible for obtaining additional insurance to cover you for any pre-existing condition(s).
If you withhold any information about your pre-existing condition(s) from AmeriCamp, we reserve the right to remove you from the program without a refund.
AmeriCamp cannot be held responsible for any issues that arise from undisclosed pre-existing medical condition(s). Any fees incurred as a result of this whilst at camp will be your responsibility.
If you are diagnosed with any medical condition throughout your application process or after receiving your completed medical form, it is your responsibility to inform AmeriCamp and your Camp before your placement begins. For the avoidance of doubt, this would be classed as a pre-existing medical condition.
As you are participating in cultural exchange with children and/or vulnerable individuals, your camp may require you to have vaccines or tests prior to attending camp. This is your responsibility to complete these in a timely manner before your program start date. This may include but is not limited to; TB tests, MMR vaccines, a negative COVID-19 test, COVID-19 vaccine(s), or an up to date COVID-19 passport. You may need to provide evidence to confirm that you have had these. AmeriCamp cannot be held responsible for obtaining these, you must ensure any necessary tests or vaccines are obtained in a timely manner before you travel.
If you do not have the required tests or vaccines, your camp may remove your placement offer. If this happens, please contact the AmeriCamp office as soon as possible.
AmeriCamp is not responsible for any issue arising from either a camp’s individual policy, the US Department of State, or local and national governments regarding COVID-19, testing or quarantine. It is your responsibility to ensure you have the correct category of test to enter the USA and have this taken within the required period of time set out by travel or country guidelines. If you are unable to take a test or test negative, AmeriCamp cannot be held responsible. AmeriCamp is not your camp. We are the cultural exchange facilitator, it is your responsibility to contact your camp.
In the event that you or any member of your booking is diagnosed or has otherwise been in contact with someone who has been diagnosed with COVID-19 which results in you being unable to travel and/or require you to self-isolate, we cannot be liable for any refunds, compensation, costs, expenses or other losses of any kind incurred by you.
If you are required to quarantine on arrival to the USA, your camp must confirm if they can accommodate this. If you are scheduling flights or have booked them, you must ensure you accommodate any required quarantine time. If your camp is unable to facilitate quarantine for you it is your responsibility to ensure that you can quarantine for the designated period of time before arriving at camp.
You must take the original copy of your Health History Form to camp with you. Failure to do so could result in immediate firing at your camp. You are responsible for any fees that arise as a result of this.
Criminal Background Check
We require you to detail any and all cautions, arrests and convictions to AmeriCamp. If you are unsure how to detail these, please contact your local AmeriCamp office.
AmeriCamp’s parent company Intrax as a designated J-1 exchange visa sponsor will have to accept your application before you have your AmeriCamp interview in order for you to be eligible for the program. At this stage, if we are unable to progress with your application you will receive a full refund of your Application Deposit.
If you fail to provide honest and accurate information at any stage of your AmeriCamp application, this could result in your application for a J-1 exchange visa being denied. Any fees incurred as a result of this will be your responsibility. In the event of this you waive your right to a refund.
If you are cautioned, arrested or convicted of anything after completing your AmeriCamp application or after receiving your police background check, it is your responsibility to inform us before your placement begins. For the avoidance of doubt, we will reassess your eligibility to the program. Any refunds will be considered on a case by casis basis.
We require you to apply for a background check through AmeriCamp’s designated partner. We cannot accept a background check that you have obtained outside of our designated partner. Information on how to apply for a background check can be found on your application portal.
If you are applying from a country outside of the UK you will need to apply for the equivalent background check available from your home country.
If you have lived abroad for more than 3 months whilst over the age of 18, you will need to obtain an additional background check from these countries.
You agree that AmeriCamp will share your background check with relevant third parties, necessary for your placement at camp. Namely AmeriCamp’s parent company, a designated J-1 exchange visitor visa sponsor, or any of our partners, who are also a designated J-1 exchange visitor visa sponsor, and camps who are considering you for a cultural exchange placement.
Background checks take a varying amount of time to process and be sent out to you. You are responsible for applying for your background check at least two months prior to leaving for the USA in order to ensure that you have enough time to complete the visa process before travelling.
When you receive your background check, you must upload a copy to your AmeriCamp account immediately.
You must bring the original copy of your background check to camp with you. Failure to do so may result in immediate termination of your placement. All fees incurred as a result of this will be your responsibility. In the event of this, AmeriCamp will not process refunds.
Your police background check is required for AmeriCamp’s parent company, a designated J-1 exchange visitor visa sponsor, or any of our partners who are also a designated J-1 exchange visitor visa sponsor to process your visa documents. Any delays in applying for your background check may delay your visa documents and therefore, your visa application process. Neither AmeriCamp nor our designated J-1 exchange visitor visa partners, can be held responsible for this. In the event of this, AmeriCamp will not process refunds.
J-1 Exchange Visitor Visa Process
All participants must apply for a J-1 exchange visitor visa in order to take part in the AmeriCamp cultural exchange program and to attend a Summer camp in the USA. By signing the terms of this agreement, you agree to abide by all the rules and regulations of the J-1 exchange visitor visa as outlined by the US Department of State.
As a part of the J-1 exchange visitor visa application process you will need to attend an in person interview at the US Embassy or Consulate in your home country or country of legal residence. Appointments are Monday to Friday, and are released by the embassy or consulate in line with demand at any particular time. Processes can vary throughout the season and any updates regarding the application process or the US Embassy or Consulate will be communicated to you as and when required.
When you are ready to complete your visa application and book your visa appointment, AmeriCamp will support you in this process.
It is recommended by the US Department of State that all visa applicants attend an in person interview in their home country of citizenship or permanent legal residency. You understand that booking an outside of your country of citizenship or permanent residency may result in a higher risk of visa denial.
In order to book your visa appointment you will need your DS2019 form to be processed. This document must be taken to your embassy or consulate for your appointment as proof of cultural exchange visa sponsorship. Before your designated J-1 exchange visitor visa sponsor can process your DS2019 you will need to have completed the following steps:
a. Uploaded your background check to your AmeriCamp account. See the background check section of this program agreement for more details.
b. Uploaded your signed camp contract to your AmeriCamp account.
c. Paid your AmeriCamp cultural exchange program fees in full.
d. Uploaded a clear photo of your passport section to your AmeriCamp account. This must be valid for 12 months from your entry to the USA.
e. Your “personal information” section on your application must be accurate at all times, including any middle names on your passport. If your details change, please contact AmeriCamp immediately.
If you have any issues with any of these steps, you must contact AmeriCamp immediately so that we can help you to resolve any issues.
6. Your visa documents will be sent to the ‘mailing address’ on the “personal information” section on your application. You must contact AmeriCamp immediately if this address changes. If you require a reprint of your DS2019 form for any reason, you will be responsible for the $100 fee to reprint. For this reason it is important that you take care of your document when you receive it and ensure details are accurate.
7. Your $35 SEVIS fee to the US Department of State will be paid for you. We will provide you with instructions to download your SEVIS receipt once paid. This document must be taken to your visa appointment. If you accidentally pay this, AmeriCamp cannot issue a refund of monies paid by you.
8. You must not try to book your visa appointment before receiving your DS2019 and instructions from AmeriCamp. Doing so could result in error, any fees incurred will be your responsibility.
9. You are responsible for any costs associated with attending your US Embassy or Consulate, including but not limited to the fee the US Embassy charges for the appointment.
10. You must take your passport to your visa appointment. Post-appointment, the US Embassy or Consulate will keep your passport for a minimum of 5-7 days before posting it back to you. Do not make international travel arrangements soon after your interview as you may not be able to travel. The US Embassy will either send your passport to you via their designated courier, or you can opt to collect it from a specified collection point. AmeriCamp cannot be responsible for any issues arising from this, you should contact the US Embassy or courier for assistance.
11. If your J-1 exchange visitor visa application is refused at your appointment, contact AmeriCamp immediately. AmeriCamp cannot be held responsible for decisions made by a US Embassy, Consulate or representative of the US Department of State. You will have the option to rebook your visa appointment at an additional cost if you wish to do so. If the visa refusal is a final decision, AmeriCamp cannot be held responsible for any refunds.
Cultural Exchange Volunteer Placement
AmeriCamp will notify you when you are placed.
If you are offered a camp placement that does not meet your needs, it is your responsibility to let AmeriCamp know within 5 working days. If you don’t contact us within this time period we will assume that you are accepting this placement.
AmeriCamp are not your employer, we are a cultural exchange facilitator. Neither AmeriCamp, our parent company, Intrax Global LLC nor our partners, own the Summer camps in the USA.
If you require a reference after camp, we can confirm that you were a participant on our cultural exchange program, however, we cannot provide information about your performance at camp.
If you are not placed by June 1st through no fault of your own, you will receive a full refund of program fees paid to AmeriCamp less deposit.
If you confirm your spot after May 1st, your application will be automatically transferred to the next summer.
Medical and Travel Insurance Whilst at Camp
When you are placed at a camp you will be enrolled onto a medical insurance plan provided by our J-1 exchange visitor visa sponsor’s designated partner.
a. For All Participants (First Timer, Returning and Direct Placement) your insurance will cover you for your AmeriCamp placement.
If your time in the USA exceeds your AmeriCamp program dates, or is over the 30 day grace period, you may need to purchase an extension to your insurance policy. It is your personal responsibility to have adequate medical coverage for the duration of your time in the USA.
You will need to fill in the details required for your insurance online prior to departure to the USA. AmeriCamp will contact you with details how to do this at the necessary time. If you are with IENA and fail to fill in your insurance details prior to departure to the USA you will automatically be issued insurance during your camp contract dates only. Therefore coverage for additional time you spend in the USA will not be provided. Any fees incurred as a result of this will be your responsibility.
If you have any pre-existing medical conditions, this is not covered by the medical insurance provided as part of the cultural exchange program. You are responsible for obtaining additional insurance to cover your pre-existing condition(s). You will need to upload the policy you have obtained within 30 days of your departure to camp. If you do not obtain additional medical insurance, you accept responsibility for any cost or treatment in the event you need medical attention for your pre-existing medical condition(s).
Neither AmeriCamp nor either of our designated J-1 exchange visitor visa sponsor can be held responsible for any issues that arise as a result of any undisclosed pre-existing medical condition(s). Withholding this information could result in your termination from the program. In this case you waive the right to a refund and may incur additional charges.
If your medical information changes at any point throughout your application, you must inform AmeriCamp immediately. If you have received a diagnosis and AmeriCamp or one of our designated J-1 exchange visitor visa sponsors think that this could affect your ability to safely participate in our program we reserve the right to remove you from the program. Any refunds will be issued at the discretion of AmeriCamp depending on your application status.
Refund and Cancellation Policy
When you apply to the AmeriCamp cultural exchange program and pay your fees, you are paying for a service. We will support you throughout your application, help you secure your placement, process paperwork and make sure that you are ready to get to camp. AmeriCamp are not responsible for the running of your camp, or travel to and from your camp, and we are not responsible if your camp does not go ahead for any reason
First Timer Participants
a. If you are a first-timer participant and you choose to withdraw, the following charges will apply:
If you have not paid the cultural exchange program fees owed by 1st May of the year you travel, we will send an invoice for monies owed to AmeriCamp, which must be payable within 10 days of your Placement Start Date.
If cancelling after you are hired, cancellation fees may occur as outlined in this program agreement.
If you are not placed and by no fault of your own, your application will be removed from our system and you will receive a full refund of program fees paid to AmeriCamp less deposit.
If you reject a placement from a camp (for any reason other than the camp not aligning with the preferences stated on your application) you waive your right to a refund.
If you are unhappy with a camp whilst you are on review with them, you need to let AmeriCamp know as soon as possible so that we can work with our designated J-1 exchange visitor visa sponsors to place you at a different camp.
If you withdraw from the program after you have been hired but before you depart you will be liable for a cancellation fee from AmeriCamp. This amount will be the full amount of your program fees paid.
Returning and Direct Placed Participants
a. If you are a returning or direct placed participant and you choose to withdraw, the following charges will apply:
*If you have paid more than the stated fees, the extra fees will be refunded.
If you have not paid the cultural exchange program fees owed by 1st May of the year you travel, we will send an invoice for monies owed to AmeriCamp, which must be payable within 10 days of your Placement Start Date.
If cancelling after you are hired, cancellation fees may occur as outlined in this program agreement.
All Participants
If your application is withdrawn after your DS2019 has been delivered to you, you must return your DS2019 as soon as possible to AmeriCamp.
If you are notifying us of cancellation from the program, please call AmeriCamp and follow up in writing to info@AmeriCamp.co.uk with the subject “AmeriCamp Cancellation”.
If you or a member of your immediate family suffers a life threatening illness or death prior to you leaving for camp, we will process a refund of your stage 3 fee or equivalent. We will make this repayment upon receipt of written documentation from a medical professional. Your DS2019 must be received back in AmeriCamp’s office within 5 days of cancellation along with a copy of the medical certificate in order for us to process your refund.
If you are unable to book a J-1 exchange visitor visa appointment at least 6 weeks prior to your planned date of travel to the USA, you must let AmeriCamp know as soon as possible. In this event, we will support you where possible, however, we reserve the right to withdraw your application from the program and you waive the right to a refund.
Any costs incurred for third party fees, including but not limited to; your background check, transport costs, flights and your J-1 exchange visitor visa interview are non-refundable by AmeriCamp.
Except where otherwise expressly stated in these Booking Conditions, we will not be liable or pay you compensation if our contractual obligations to you are affected by any event beyond our or our supplier’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination (including the ongoing effects of the COVID-19 pandemic), pandemics, epidemics or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or a supplier’s concerned control.
Brexit Implications: please note that certain travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include unavailability of certain flight routes, access to certain ports and airports and changes to the visa requirements for British citizens travelling to, within or through the EU. Please rest assured that this is something we will continue to monitor and we will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected. Since this is something completely unprecedented and outside our control, we would endeavour to provide suitable alternative arrangements where possible, however, we will not be liable to pay you any compensation.
If you are opting for the support staff position, you must be a current student. Failure to disclose ineligibility will result in cancellation of your AmeriCamp placement and you waive the right to a refund. If you are willing to transfer your application to the position of a camp counselor, AmeriCamp will try our best to find you a new placement. Please note, you do not have to be a student to be a camp counselor.
Flights and Travel in the USA
AmeriCamp does not offer a flight option included in the program fees. We work to make sure all costs are clear from the start and prefer you to get your maximum allowance over the Summer, this will also provide you with flight flexibility.
You are responsible for booking your flights to camp. Once you have signed your placement agreement you will need to contact your camp a timeline for arrival.
The majority of our camps will provide travel from arrival airports to camp, however, this is not guaranteed and you will need to discuss these arrangements with your camp prior to booking your flights.
You must upload your flight schedule to your AmeriCamp account as soon as possible after booking your flights.
Cultural Exchange Camp Agreement
First Timer Participant
Your camp will set the dates of your placement, when you sign your contract, you agree to honour those dates. Any date changes made to your agreement will require a new contract. The dates set are between you and your camp, AmeriCamp is not responsible for negotiating your placement dates.
Your visa dates must match your camp placement dates.
Returner and Direct Participants
You understand that your schedule and hours are dependent on your host camp’s daily schedule.
If you leave your placement before your agreed end date you will be liable for cancellation fees detailed under cancellation policy in this program agreement.
Your camp may have rules that you will have to adhere to. They are in place for the safety and wellbeing of all individuals at camp. These may include, but are not limited to; no smoking, no drinking, no inappropriate relationships on camp. Failure to adhere to these rules may result in dismissal from camp. Any fees incurred as a result of this will be your responsibility. See the refund and cancellation policy for additional details on early dismissal.
While in the US, you are subject to the US civil and criminal justice system. Failure to obey federal, state, and local laws may result in civil liability, criminal prosecution, fines, jail sentences or other penalties in addition to dismissal from the AmeriCamp program. AmeriCamp is not responsible for any civil or criminal liability you may incur or for assisting or defending you in any way in connection with any legal claims made against you.
AmeriCamp is not responsible for the running of your camp. We are a cultural exchange facilitator and our role is to find you a placement where you can experience cultural exchange. You, as an adult, must take responsibility for fulfilling your placement. We cannot take responsibility for the actions or decisions of your camp.
If you need to end your placement early due to family circumstances or other emergencies you will need to contact AmeriCamp immediately. We will work with you with your individual circumstances and may waive cancellation fees.
All Participants
If you leave your placement before your agreed end date you will be liable for cancellation fees detailed under cancellation policy in this program agreement.
Your camp may have rules that you will have to adhere to. They are in place for the safety and wellbeing of the children or individuals at camp. This may include but is not limited to, no smoking, no drinking, no inappropriate relationships with minors on camp. Failure to adhere to these rules may result in dismissal from camp. Any fees incurred as a result of this will be your responsibility. See the refund and cancellation policy for more details on early dismissal.
AmeriCamp is not responsible for the running of your camp. We are a cultural exchange facilitator and our role is to find you a placement where you can experience cultural exchange. You, as an adult, must take responsibility for fulfilling your placement. We cannot take responsibility for the actions or decisions of your camp.
You will receive a set allowance from your camp and this will compensate for the travel and out of pocket expenses you incurred and processed throughout the cultural exchange process.
If you need to end your placement early due to family circumstances or other emergencies you will need to contact AmeriCamp immediately. Please note that AmeriCamp cannot provide a refund of program fees.
AmeriCamp Policy
Throughout the application process you must be honest with AmeriCamp. All of the information you provide must be accurate in order for us to work with you to find you a placement. If it transpires that you were dishonest at any stage of the process, or withheld information from us that could affect our ability to place you, you may be removed from the program with legal action taken. In these circumstances we will not process refunds.
Any behaviour that AmeriCamp deems inappropriate, inaccurate or prejudicial (this will include on social media channels and any other publicly available information that you share) will result in your removal from the program. In the event of this you waive your right to a refund.
As a part of our agreement with you, we will treat you with respect and work to overcome any challenges that may arise in your application process. We ask that you treat all of the AmeriCamp staff with respect and consideration. Any behaviour that negates this agreement may result in your removal from the program. In the event of this you waive your right to a refund.
Emergencies whilst in the US
Whilst you are at camp you will be provided with an emergency phone number. This phone number is available after business hours, 7 days a week. An emergency is deemed a serious accident or arrest in which you need your sponsors help after regular business hours. You will be provided with this number at the AmeriCamp orientation.
By signing this agreement you agree to only contact this number in case of emergency. If you have an issue that does not constitute an emergency you can contact AmeriCamp via email at info@AmeriCamp.co.uk, where we will look to get back to you within 2 working days. You can also call your local AmeriCamp office during business hours
Data Protection
By signing this form you agree that we can share the data from your application to third parties relevant in the application process and as part of Invasion Global. This may include but is not limited to, US camps who are considering your application, our parent company Intrax, any of our affiliated partners, exchange visitor visa sponsor, insurance companies, Camp.co.uk and government departments (in the USA and your home country).
You are required to share sensitive information with us during the process. This includes but is not limited to; your medical and criminal history. In order for us to find you a placement at a Summer camp you agree to disclose this information honestly and in detail. Failure to do so may hinder our ability to place you. In this case we reserve the right to remove you from the program and you waive the right to a refund.
We will also use the data you provide for facilitating your AmeriCamp cultural exchange volunteer placement.
You agree that images and media taken or recorded of you at AmeriCamp events or during your placement at camp can be used for AmeriCamp marketing and promotional purposes.
By submitting payment to AmeriCamp and ticking your acceptance to this contract you are bound by the terms listed in this program agreement.
These booking conditions are governed by the laws of England and Wales. You agree that any dispute, claim or other matter that arises out of this agreement will be resolved in courts of England and Wales only.
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